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GRAMA Request

To request health department records under Utah’s Government Records Access and Management Act (GRAMA), select the appropriate tab below.

USE ONLY THE FREE ADOBE ACROBAT READER TO COMPLETE AND SUBMIT YOUR REQUEST FORM. Web browser PDF viewers may not properly open or submit your form.

Please note that some records, such as recent inspection records, are already available online without filing a records request.

Records searches cost $6.25 for each 15 minutes of research time, with the first 15 minutes free. Hard copies of records are $0.25 per page.

 

Environmental Records

For the following records:

  • inspections for any business regulated by the department
  • housing, water quality, or hazardous waste complaint investigations
  • chemically contaminated property records
  • copies of environmental health regulations or procedures
  • enforcement investigations
  • foodborne illness investigations
  • subdivision water and sewer letters
  • environmental records related to phase one site assessments

Environmental GRAMA Request Form

Administrative Records

For the following records:

  • meeting minutes and agendas
  • emails
  • maps
  • financial records
  • disease investigation records (general investigation information; personal or medical information is private and considered a controlled record)

Administration GRAMA Request Form

Medical Records

Medical records are controlled records and are not available without signed consent from the subject of the record.

For the following records: 

  • immunization records
  • travel clinic records
  • home visitation records
  • public health nursing records

HIPAA Medical Request Form
HIPAA Formulario de Solicitud Médica

For the following records:

  • WIC records
  • infectious disease records, such as tuberculosis files
  • STD records
  • individual-specific epidemiology records (general investigation records are available under "Administrative Records" above 

CDCA Medical Request Form

About GRAMA

The Government Records Access Management Act (GRAMA), Title 63G Chapter 2 of the Utah Code, is the records law for the State of Utah. GRAMA defines what a record is and establishes the criteria for accessing government records. Salt Lake County Health Department complies with GRAMA under Salt Lake County Records Management Ordinance 2.82 .

What is a public record?

As defined in Utah Code Ann. § 63G-2-103, public record means a record that is not private, controlled, or protected and is prepared, owned, received or retained by the governmental entity.

Records requested must be able to be reproduced from the original record—state law does not require an agency to create a record (such as compiling, organizing, or otherwise manipulating data) to fulfill a request. GRAMA applies only to existing records.

What is the time limit for responding to a GRAMA request?

A governmental entity has ten (10) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances. Extraordinary circumstances may require more processing time.

A governmental entity had five (5) business days to respond after receiving a written GRAMA request from media. The media is entitled to any record is deemed to be a public record pursuant to Utah Code Ann. § 63G-2-301.

Privacy Notices
COVID Data Dashboard Notice

Late on Monday, June 8, Salt Lake County Health Department was made aware that its COVID-19 data dashboard could be manipulated to display the home address and test results of Salt Lake County residents tested for COVID-19. Within 10 minutes of being alerted to this issue, the department removed the dashboard from its website and began an investigation. The department confirmed that the information potentially available included address and test result(s) only; there was no other information available—no names, dates of birth, or other medical information. We have determined that this misconfiguration existed from Thursday, June 4 through Monday, June 8. The investigation determined this data was not easily accessible as accessing the information required several steps and was limited to one area of the dashboard. We take the privacy of information in our care very seriously and deeply regret this incident; it was an unintentional artifact of our efforts to be transparent in our service to Salt Lake County residents. We have corrected this technological error and have put into place an additional level of data review to ensure it does not happen again.

Medical Privacy Complaints

Privacy Officer
Salt Lake County Health Department 
2001 South State Street, Suite S-2600
PO Box 144575
Salt Lake City, Utah 84114-4575

To report a HIPAA violation in a Salt Lake County Health Department clinic:

File a Medical Privacy Complaint