Request for Quote (RFQ) Email Template

Please use the template below when sending suppliers a Request for Quote

Salt Lake County invites you to bid on supplying (**quote title**) as follows. Please email your quote to (**buyer name**) at email (**) to be considered. If you cannot quote on this item(s), please reply and indicate why not.

To be considered, respond to this email before the due date and time. If you have any question concerning this specification, please call (**buyer name**) at 385-468-****.

All quotes must be received by email no later than (*date*) by 5:00 pm. Quotes received after this time will not be valid.

☐ Yes ☐ No

ARPA Funding:

ARPA Funding Notice: If ARPA Funding is applicable, the ARPA requirement rider will be attached to the resulting PO or contract.

Vendors are to quote as per the item descriptions and quantity.

Include shipping/delivery costs in quote price, FOB Destination, Net 30.

Prices quoted must be valid for at least a 30-day period.

Salt Lake County’s Terms and Conditions shall be adhered to.

Vendors responding with any changes to the quote or the county’s terms and conditions do so at their own risk of not being considered responsive to the solicitation.

The successful vendor will receive a Purchase Order approximately one week from the quote due date and shall not consider this quote request an ordering document.

Salt Lake County reserves the right to reject any or all quotes.

The quote is a public document after an award is made and no information submitted shall be considered confidential or protected.

Vendor Name:

Vendor Contact Person:

Phone Number:

Items Description

1. (**# of units needed**) and (**desc**)

2. (**warranty needed?**)

Please Note: Delivery is critical and it must be made no later than (**)

Quote Unit Prices

1.

2.

Total Quote Amount

$___________

☐ Yes ☐ No

Certification: Proposer will comply with the County's Environmental Compliance Practices and Non-Debarment Certification. (Attachment A)

Attachment A

Environmental Compliance Practices
Vendor Compliance Statement and Non-Debarment Certification

Salt Lake County has implemented environmentally responsible procurement practices. The County requires all persons, businesses, corporations and other entities doing business or entering into a contract with the County to comply with all federal, state and local environmental laws, rules and regulations. Compliance with environmental laws, rules and regulations is a relevant factor in evaluating the integrity and responsibility of a business. The county, in its sole discretion, may not solicit proposals from, award contracts to, procure, or otherwise enter into business arrangements with any person, business, corporation or other organization that is noncompliant. If a vendor is suspended, proposed for debarment, debarred, ineligible or excluded from contracting with another government entity due to environmental non-compliance, the County in its sole discretion, may deem the vendor non-responsible and decline to award a contract.

Based on the foregoing, the vendor certifies, to the best of its knowledge, that neither the vendor nor any owner, officer or agent of the vendor:

2.1 is presently debarred, suspended, proposed for debarment, declared ineligible, or excluded from the award of a contract or purchase by any federal, state or local agency based on a finding, determination, notice of violation or order of environmental non-compliance;

2.2 is presently indicted or charged by a government entity in a criminal, civil or administrative proceeding with the commission of any offense, violation, or failure to comply with any federal, state, or local environmental law, rule or regulation, indicating a lack of business integrity or business honesty affecting its responsibility as a county vendor;

2.3 has, within the last three (3) years, been convicted, or had a civil judgment or administrative order rendered against it for any offense or violation, including but not limited to environmental noncompliance, indicating a lack of business integrity or business honesty affecting its responsibility as a county vendor;

2.4 has, within the last three (3) years, had a contract/purchase terminated due to an act or omission, including but not limited to environmental non-compliance, demonstrating a lack of business integrity or business honesty affecting its responsibility as a county vendor.

Vendor shall require any sub-vendor to disclose in writing, whether at the time of the award of the subcontract, the sub-vendor complies with the certification requirements in subparagraphs 2.1, 2.2, 2.3 and 2.4 above.

Vendor shall immediately notify the county in writing if, at any time before the award, the vendor learns that its certification was erroneous when submitted or has since become erroneous because of changed circumstances.

If it is later determined that vendor knowingly rendered an erroneous certification under this provision, in addition to other available remedies, the county in its sole discretion, may terminate the contract/purchase for default.

Revised

Sept 2019