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Pre-Bid Conferences

Pre-Bid conferences for some bids and proposals may be conducted to explain the procurement requirements and to answer any question vendors may have.

Conferences will be announced to all prospective bidders in the request for bids and any legal notices posted. The conferences are held long enough after the request for bids have been issued to allow bidders to become familiar with the requirements of the document, but sufficiently before bid opening to allow consideration of the conference results in preparing bids.

Nothing stated at the pre-bid conference will change the request for bids unless a change is made by written amendment to the documents.

If a written summary of the conference is deemed advisable by the procurement officer, a copy will be supplied to all those prospective bidders known to have received a request for bids and will be available as a public record.